RFID Smart Cabinet: Definition, Applications, Uses And More

RFID Smart Cabinet: Definition, Applications, Uses And More

RFID Tool Tracking, RFID Tool Tracking System

Nearly all industries possess certain assets that are vital to their business operations. Due to their importance, close monitoring is a must to avoid any mishandling, theft, or damage especially if they are unique and difficult to replace.

While traditional security methods for these items may seem somewhat sufficient for most, they may remain vulnerable due to the presence of the human variable.

Writing logs and other necessary processes require humans to voluntarily provide the required data, leading to a risk of falsification and other issues. But by incorporating modern technology and automating the process of retrieving and returning such items, most, if not all, of these issues are eliminated.

A tangible solution that provides this capability is an RFID Smart Cabinet. Read on to learn how this solution works and the advantages it brings to such parties.

What is an RFID Smart Cabinet

An RFID Smart Cabinet is simply a storage unit, either fully customised or pre-made, enhanced with an RFID tool tracking system.

The addition of RFID provides plenty of benefits, two of the primary ones are: it allows businesses to impose enhanced security and provides constant visibility and tracking of each stored asset. This solution requires each item that needs to be stored be embedded with an RFID tag in order to work with the system.

RFID readers installed within the cabinet can log when a specific item is retrieved, when it’s returned, and even reveal which individual took it. By having this system in place, an organisation can keep tabs on every person that uses the assets and ensure their accountability.

Why should you use Smart Cabinets?

  • Enhanced security: The implementation of authorisation codes and levels to assigned personnel means that only those granted rights can access items stored inside the smart cabinet. Limits can be place for access to certain drawers.
  • Better inventory management: Inventory management becomes automated and digital, eliminating inconsistencies and errors inherent in the manual and traditional method.
  • 24/7 monitoring: Because the smart cabinet is fully automated, an organisation can monitor its contents at all times once connected to its network infrastructure.
  • Item level traceability: Items are tracked as soon as it’s registered into the system and will continually be logged whenever it is retrieved and returned by authorised staff.

Storage solutions such as the RFID cabinet are not reserved for any specific industry or business. It can serve any organisation that has essential tools and assets that need to be secured and protected. A few of them are:


Key medical instruments and medications abound in medical facilities such as hospitals. Apart from deterring theft and misuse, an RFID smart cabinet can also keep track of the expiry dates of the items, allowing staff to replace them promptly.

Research labs 

These facilities are typically filled with sensitive documents and sophisticated apparatuses that need close monitoring. By restricting access to them, only authorised personnel are allowed to view or retrieve such crucial assets.


Whether public or private, libraries hold critical records and expensive books that can be further protected with an RFID-enabled storage container.

All in all, providing enhanced security and accountability are the two main advantages of an RFID-enabled storage solution such as the smart cabinet. The positive impact and quality-of-life changes offered can improve the workflows and business as a whole.